REPORTING SAFEKEEPING
ORS 98.328 requires that all property held in a safe deposit box or other safekeeping repository be reported to Oregon State Treasury if it remains unclaimed two years from the rental expiration period. Treasury will send correspondence when we are ready to receive contents. This could be as early as December but will generally be no later than the end of January. It is important to not ship any contents until you have received this notification.
Reporting the contents
- Prepare a report in the National Association of Unclaimed Property Administrators’ (NAUPA) format.
- Reported between October 1 and November 1.
- This report should be separate from the general report, do not combine this with any other property type(s) We encourage electronic submission of files using the Oregon State Treasury online reporting tool. If you have additional documentation to submit pertaining to your report, the portal is located here.
Handling the contents
- Contents must be inventoried. Use general descriptions for inventory contents.
- Include a copy of the inventory sheets within each safekeeping boxes package of contents.
- The contents of the safe deposit box must be sent intact. Do not deposit any cash or coins.
- Properly handle unsafe or hazardous materials (OAR 170-145-0005).
Shipping the contents
- Treasury will send correspondence when we are ready to receive the contents.
- Deliver contents by certified mail, return receipt requested, FedEx, UPS, or armored shipment.
- Label the packages “To Be Delivered Unopened”
- Include in each package a packing slip that identifies the individual owners’ boxes inside the package
- Include documentation for any boxes that were returned to the owner prior to shipping the contents.
- Ship to:
Oregon State Treasury
Unclaimed Property Program
867 Hawthorne Ave. SE
Salem, OR 97301 - The outside of each package must be clearly marked with the name and address of the bank, the branch (if applicable), and name and phone number of the contact person.